scheduling

Physical therapy scheduling software

Apollo Practice Management software maximizes your productivity and efficiency by adopting an integrated seamless workflow approach. It eliminates appointment scheduling delays caused by manual schedule registers or standalone desktop scheduling software. SAAS functionality allows your staff to update the schedules 24X7 from any mobile devices irrespective of locations.

Multi location scheduling

Multi location scheduling

Apollo Physical therapy scheduling software works on a SAAS based platform that runs your whole practice and includes a group calendar allowing multiple practitioners from multiple locations at no extra charge to coordinate scheduling plans into 1 database and billing system for ease of use.

Appointment Creation

Appointment Creation

Whether it’s a new patient setting up an appointment for the first time, or rescheduling a confirmed appointment, Apollo Practice Management helps your scheduling flow seamlessly. Just a quick glance at your visual calendar and you can see which slots are free for rebooking effectively.

Reminders and Alerts

Reminders and Alerts

Maximize the use of your time by sending a message via mail, fax, or sms to ensure your patients do not miss their appointments. Reminders and alerts can be set at the time of scheduling, for 24 hours before appointments are due. This PT scheduling software is easy to use and requires no work from your end once the alert is set.

Colour coding

Colour coding

The user interface is easy to use and it gives practitioner and admin staff an opportunity to customize the appointment calendar with different colors for respective time slots according to practice needs.

Quick filled waiting list

Quick filled waiting list

Patient satisfaction is significantly increased when your patients find an easy way to track their place on the waiting list. Every cancellation or no-show rate is added to the database with a notification via email, fax or sms sent out for those next in line on the waiting list, to either schedule their appointment or pass on it. This improves productivity and accessibility for the patients to their caregivers.

Rebook Column

Rebook Column

Unique to APOLLO is a rebook column. This column is always on the left hand side of the schedule. It reminds the practice who needs to be rescheduled. Simply put anyone in this column is not on the schedule and does not have a discharge date. This allows you a constant reminder of who needs to be put back on the schedule for their well-being and you won’t look like you forgot the patient.

Cash Based Billing

Cash Based Billing

Running a Cash based PT practice is easy and simple using APOLLO. You charge a flat rate for the first visit/evaluation and a flat rate for every treatment session, regardless of what you do in the treatment session.

Unlike regular software where you would go in and charge the patient these flat rates, in APOLLO you simple check the patient as seen in the scheduler and it shows up on the bill, period. You then collect payment and it posts against the charge. If you wish you can have it print the CPT codes that you delivered if this patient is going to submit to a payor.